Our mission is Better Health. Our passion is helping others.

What’s Your Why?

• Are you looking for a career opportunity that will help you grow personally and professionally?

• Do you have a passion for helping others achieve Better Health?

• Are you ready to join a growing team that shares your mission?

Why Join Our Team: At Better Health Group, it’s our commitment, our passion, and our culture that sets us apart. Our Team Members make a difference each and every day! They support our providers and payors, ensuring they have the necessary tools and resources to always deliver best-in-class healthcare experiences for our patients. We don’t just talk the talk - we believe in it and live by it. Be part of a team that shares your passion and drive, and start living your purpose at Better Health Group.

The Opportunity:

The Corporate Office Administrator oversees the daily operations of Better Health Group’s corporate headquarters while providing administrative support to Shared Services departments, such as Human Resources, Talent Acquisition, Finance, Legal, Compliance, IT, and the Executive Leadership team.  This role is pivotal to ensuring seamless office management and high-level administrative support, contributing to an efficient, professional, and collaborative work environment.  This is an in-person role based at the corporate headquarters in Tampa, FL; with the exception of holidays and PTO, the incumbent is required to be onsite five (5) days per week. 

Responsibilities include and are not limited to:

Office Administration

• Serves as the first point of contact for office visitors, ensuring a professional and welcoming experience.

• Oversees day-to-day operations of the corporate headquarters in Tampa, including facilities management, vendor relationships, office supplies, and workspace organization.

• Coordinates building maintenance and security, ensuring a safe and comfortable environment for Team Members and visitors.

• Leads office safety initiatives, including fire drills and emergency preparedness protocols.

• Plans and executes corporate events, meetings, and Team Member engagement activities to support culture and enhance the workplace experience.

• Responds to office-related inquiries, ensuring timely and effective resolutions.

Administrative Support

• Prepares and sends packages and correspondence, including Federal Express and Certified Mail.

• Performs notary services for corporate documents.

• Maintains office supply inventory, ensuring timely ordering and restocking.

• May organize and coordinate logistics for Board meetings, off-site events, company retreats, and executive functions (e.g., lodging, catering, transportation).

• Maintains filing systems and tracks critical deadlines to ensure accuracy and compliance.

• Provides backup support for Human Resources transactions, including answering basic questions and assisting with background/reference checks.

• Maintains confidentiality and discretion with sensitive information at all times.

Operational Efficiency & Process Improvement

• Develops and implements office policies, procedures, and workflows that improve efficiency and support organizational goals.

• Identifies opportunities to streamline administrative processes and implements best practices for improved service delivery.

• Supports onboarding and orientation of new hires at corporate headquarters, including first-day greetings, office tours, and onboarding documentation assistance.

Position Requirements/Skills

• Bachelor’s Degree in Business Administration, Office Management, or a related field, or would consider equivalent years of directly related experience in place of a degree.

• 5+ years of experience in office administration and/or Executive Assistant support, preferably in a corporate or high-level environment.

• Needs to be a notary (or willing to become a notary).

• Strong organizational and multitasking abilities, with a proven track record of managing complex calendars, travel, and office operations.

• Exceptional communication and interpersonal skills, with the ability to interact effectively at all organizational levels.

• Highly proficient with Google Suite (Drive, Gmail, Docs, Sheets, Slides) for real-time collaboration.

• High level of professionalism, confidentiality, and discretion in handling sensitive information.

• Ability to anticipate needs, take initiative, and work independently in a fast-paced environment.

• Excellent organizational, time-management, and project-management skills.

• Results-oriented with a focus on quality execution and delivery.

• Strong critical thinking and problem-solving skills.

Physical Requirements:

• Ability to sit, stand, walk, and move about the office for extended periods, including remaining in a stationary position for 50% or more of the workday.

• Ability to occasionally bend, stoop, kneel, squat, twist, reach, and pull.

• Regular use of a computer and standard office equipment (e.g., copier, printer).Ability to lift and move items up to 20 lbs.

Key Attributes/ Skills:

• Has a contagious and positive work ethic, inspires others, and models the behaviors of core values and guiding principles

• An effective team player who contributes valuable ideas and feedback and can be counted on to meet commitments

• Is able to work within the Better Health environment by facing tasks and challenges with energy and passion

• Pursues activities with focus and drive, defines work in terms of success, and can be counted on to complete goals

Other:

Local candidate required; incumbent is required to be at the Tampa, FL corporate headquarters five (5) days per week.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.